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What seasonal employers need to know.


Labor Alert
April 19, 2017
Form I-9 Glitch
When Using Electronic Version
U.S. Citizenship and Immigration Services (USCIS) recently posted an announcement reminding employers to address a glitch to the new Form I-9 if downloaded between Nov. 14 and Nov. 17.

For employers using the electronic version when completing the Form I-9, it is advised to re-download the form here if you downloaded the form during this time period and review them. The glitch occurred in the Social Security Number (SSN) field in Section 1. It was reported that when the form was completed electronically, the SSN was transposed. Example: 123-45-6789 entered would appear 123-34-6789 once the form printed. Please remember, it is the employee's discretion as to whether they provide a SSN in Section 1 unless the employer is enrolled in the E-Verify program.

It appears the glitch was immediately corrected back in November, but not widely reported at the time. 

Employers who notice incorrect SSN's should have their employees draw a line through the transposed Social Security number in Section 1, enter the correct Social Security number, and then initial and date the change. Employers should include a written explanation with Form I-9 about why the correction was made in the event of an audit.

Don't miss our webinar on the Form I-9 next Tuesday, April 25!

Form I-9 - The New Smart Form & More!
Get an overview of the changes as well as instructions in how to complete the new computer based “Smart” Form I-9. We will also walk you through some of the top common errors discovered during actual seasonal employer audits! There will also be plenty of time set aside to get all your questions answered.


This information is produced by wafla for informational purposes only. The items contained herein are provided for general information and do not constitute legal advice. Wafla does not provide legal advice or counsel; and readers should make their own inquiries before making any decision based on this or any other information received from wafla. If you have questions regarding this alert, please contact the editor, Kim Bresler.

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